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DESCRIPTION: A College Financial Administrator plans, organizes, and coordinates a college’s fiscal activities, which involves the areas of accounting and financial reporting.
TYPICAL DUTIES
· Acts as custodian of and is responsible for the accounting of all funds generated at a college or allocated to a college.
· Directs all accounting functions of a college bookstore and other auxiliary operation units.
· Controls and accounts for associated student financial operations and maximizes the utilization and investment of funds; guides student officers in their responsibilities serving in an advisory capacity.
· Determines availability of funds prior to approving expenditures utilizing the encumbrance procedure, accounts for departmental budgets, accumulates and reports basic payroll data, supervises the input of data to the budget and accounting system, and analyzes and reconciles data base information.
· Directs and supervises the operations of a college’s business office staffed with professional, supervisory, technical accounting, and clerical staff; may supervise a payroll timekeeping and reporting unit, personnel unit, purchasing unit, and fiscal aspects of farm functions.
· Plans, organizes, and supervises a college’s accounts payable and accounts receivable functions.
· Assists in the implementation of new or revised computerized systems that affect the assigned areas of responsibilities.
· Develops and/or directs the preparation of periodic and special fiscal reports, statements, summaries, and projections.
· Utilizes integrated financial and accounting management information systems in the review and processing of accounting and financial data.
· Recommends changes within the assigned organizational units and to procedures in order to ensure cost effective and timely accomplishment of goals and objectives.
· Provides technical advice to college staff, managers, and administrators on areas such as accounting, budget maintenance, personnel and payroll, and purchasing.
· Accounts for all class related departmental funds such as purchases for production accounts, student material fees, sales of services to the public, and admission sales for theatrical or athletic events.
· Acts in a fiduciary capacity for scholarship grants of the United States government, the State of California, and trust funds of associations, companies, and individuals.
· Acts in the capacity of an agent for the Los Angeles Community College District and the State of California for the purpose of collecting, accounting, securing, and transmitting fees paid by students and others; collects and disburses District funds from non-tax sources.
· Responsible for college revolving fund and disburses funds incidental to sundry purchases within the framework of District policy.
· Receives, secures, and accounts for funds deposited by employee organizations and special projects approved by the District.
MINIMUM REQUIREMENTS FOR ACCEPTANCE OF AN APPLICATION:
Education: Graduation from a recognized four-year college or university with a major in accounting, business administration, economics, finance, or a related field; OR a valid license to practice as a Certified Public Accounting in California.
Experience: Four years of full-time paid professional level financial and accounting experience. Two years of the required experience must have been in a supervisory capacity. Experience in governmental accounting is desirable.
Special: A valid Class “C” California driver’s license must be obtained within 60 days after appointment. Access to an automobile.
GENERAL QUALIFICATIONS: Depending on the assigned duties of the position, it is expected that an applicant will possess a combination of the following qualifications:
Knowledge of:
Principles, practices, procedures, and theories of accounting with emphasis on governmental accounting; Accounting and fund accounting techniques; Budget, disbursement, auditing methods, and financial analysis; Accounting systems and fiscal management; Office practices, procedures, and management techniques; Operating units of a college; Federal, state, and local laws, ordinances, codes, regulations, and policies affecting accounting and financial systems; Purchasing methods related to college related functions; Finance and investments policies, regulations, and practices; Current trends and developments in accounting and financial related fields; Organization, functions, and inter-relationships of operating units of the District; Principles of supervision and training; Organization and management of records; Capabilities of computer applications, systems, and hardware used in fiscal management
Ability to:
Plan, schedule, and coordinate a variety of accounting and financial related activities of a college; Develop controlling methods for college service functions and plan and coordinate auditing operations; Plan, organize, schedule, and direct the work of assigned staff; Review records and analyze and interpret accounting data, draw conclusions, and make recommendations; Apply and interpret pertinent laws, rules, regulations, and policies related to accounting and financial systems; Provide leadership and technical assistance to others; Communicate effectively both orally and in writing; Effectively utilize computer equipment, software, and management information systems in the performance of duties; Prepare clear and concise reports and accounting and financial statements; Train others in accounting and financial practices and procedures; Organize work to meet critical deadlines; Evaluate work methods and performance; Establish and maintain effective relationships with the public, vendors, and District staff; Learn specialized software applications used in accounting and financial systems
EXAMINATION PROCESS: The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and/or oral interview. Individuals protected by the "Americans with Disabilities Act" (ADA) may request an accommodation, if needed, in the testing process. In order for appropriate arrangements to be made at the testing site, your request must be received at least 3 days prior to the administration of the test. Documentation of the need for accommodation must accompany your request.
VACANCIES: Anticipated vacancies at multiple locations. The hiring list established by this examination will be used to fill future vacancies as they occur during the life of the list.
APPLY USING OUR ONLINE EMPLOYMENT SYSTEM on our website – https://employment.laccd.edu. Applications may also be obtained from the offices of the Personnel Commission, 770 Wilshire Boulevard, Los Angeles, California, Monday through Friday between the hours of 7:00 a.m. and 4:30 p.m., or from any one of the colleges of the Los Angeles Community College District (listed below). Applicants may request that an application be mailed to them by calling (213) 891-2129 or sending e-mail to: class_jobs@email.laccd.edu. COMPLETED APPLICATIONS MUST BE SUBMITTED THROUGH OUR ONLINE EMPLOYMENT SYSTEM or MAILED or SUBMITTED IN PERSON to the offices of the Personnel Commission, Los Angeles Community College District, 770 Wilshire Boulevard, Los Angeles, California 90017. Completed applications will not be accepted at any other location. COMPLETED APPLICATIONS MUST BE RECEIVED IN OUR OFFICE BY 4:00 P.M. on FRIDAY, AUGUST 24, 2012.
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