Jobs at CalCPA

The California Society of CPAs is the nation's largest statewide CPA association, a nonprofit dedicated to serving its members and the accounting profession. We offer a desirable work environment and an attractive benefits program.

The California CPA Education Foundation is the premier provider of continuing professional education to the accounting profession in California. 

Executive Assistant| Sacramento, CA

The Executive Assistant/Office Manager provides executive administrative support for CalCPA’s Government Relations Division activities and coordinates day-to-day office operations. Position also oversees timely and accurate compliance with political and lobby reporting obligations.

Components of this position include: executive administrative support to the Division Director, managing office resources and supplies, interacting with various outside vendors/organizations, overseeing internal and external reporting obligations, managing department budget and processing invoices, corresponding with member leaders, meeting planning and logistics, and other areas as assigned to support the overall activities of CalCPA’s Government Relations Program.

This position also manages the administrative assistant position activities to ensure execution and coverage of key responsibility areas.

Essential Duties and Responsibilities:

  • Executive Admin:
    • Routinely provide efficient administrative support to the Government Relations Division relative to division activities, specifically including but not limited to meeting, travel, and calendar coordination.
    • Assist in planning and organizing conferences/meetings, including logistics, budgeting, material coalition and dissemination, and administration.
    • Perform necessary administrative and liaison-support duties to help ensure that various member activities are professionally coordinated and conducted, to support CalCPA member committees and their objectives.
    • Prepares correspondences independently either composing and sending originals or preparing drafts for review.
    • Coordinates mailings of various publications, group communications and updates of mail/email lists.
    • Routinely maintains, extracts, and tracks information from various data management systems and databases, including running reports as required.
    • Promptly responds to and aids CalCPA members and staff with Division inquiries.
    • Oversees and tracks political action committee contributions and reporting including maintenance of accurate records.
    • On a timely quarterly basis, accurately calculate and file Fair Political Practice Commission reports with the Secretary of State.
    • As division team member, participate in formulating and implementing the overall CalCPA program goals and objectives.
    • Other duties as assigned.
  • Office Manager
    • Coordinates day-to-day office operations to help ensure smooth division support staff work-flow, adequate phone coverage, office supplies, and operational office equipment.
    • Key authority/contact with building property management.
    • Maintains and orders office equipment, and when necessary, works with CalCPA headquarters or appropriate vendors for services.
    • Under Director’s guidance aid in the achievement of the society’s financial objectives via preparation of the government relations divisional annual budget, review and analysis of monthly budget-to-actual reports, and successful vendor payment approval and contract negotiations.
    • Keeps Director and team members informed as necessary of pending activities that impact the workflow.
    • Other duties as assigned.

Essential Skills, Qualifications, or Experience:

To perform this job successfully, an individual must be able to perform essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

  • Strong communication skills
  • Organizational and project management skills
  • Research and analytical abilities
  • Meeting management skills
  • Manage multiple ongoing projects and activities
  • Ability to work independently, take initiative, and make sound judgements in sensitive, stressful, and/or fast paced environment
  • Team member that is enrolled in CalCPA’s overall and Government Relations programs with integrity, accountability, positive attitude and a professional demeanor
  • Strong interactive skills in working with staff, members and regulatory agencies
  • Commitment to the highest ethical standards
  • Associates’ degree (or equivalent from two-year college or technical school), or six months to one year related experience and/or training; or equivalent combination of education and experience.

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