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California CPA Magazine

2025 Fast Tax Facts

Anyone who has worked through an audit busy season knows the all-too-familiar scene: deadlines fixed firmly in place, client data trickling in inconsistently and teams stuck at their desks wrestling with unwieldy spreadsheets long into the night. 

At the heart of this frustrating pattern lies one fundamental challenge: uncertainty.

Uncertainty pervades every audit engagement, from unpredictable deliverable quality and timing to the vast variability in the format of client data. For decades, audit professionals have simply accepted these pain points as an inescapable part of their job. But in a profession facing a technological revolution and rising expectations from both clients and employees, the age-old model of tolerating inefficiency no longer serves. 

It is time for a new, technology-driven approach that replaces unpredictability with seamless, people-centered systems.

Many audit inefficiencies often trace back to delays or inconsistencies in client submissions. Even the largest accounting firms and the most adept practitioners can’t outmaneuver the realities of incomplete, late or mismatched client data. Attempts to solve the problem by hiring extra staff, offshoring work or tightening project management may offer brief relief, but don’t address the challenge of unreliable data flow.

This inefficiency cuts into firm margins and takes a measurable toll on the people at the heart of the audit that experience long hours, burnout and eroded job satisfaction. As accounting firms face growing labor shortages and younger professionals seek more work-life balance, clinging to outdated ways of working isn’t just suboptimal; it’s a liability.

Compounding the pressure is a dramatic shift in client expectations. In their everyday lives, business leaders and finance professionals use technology that delivers instant access, flawless accuracy and intuitive convenience. When their audit devolves into repeated document requests, endless clarifications and delays caused by manual processing, they understandably lose patience. Even the best client relationships can fray if the experience feels stuck in the past.

For audit firms, this means that efficiency isn’t just about profitability: it’s essential to sustain client trust and loyalty. The cycle of endless data requests, follow-up emails and late reformatting must end.

Temporary hires, project management overhauls and outsourcing all have their place, but if the underlying unpredictability of client data remains, these solutions will always be bandages rather than cures. Further, rotating temporary staff or offshore teams often lack context on client specifics, magnifying errors and compounding frustration for both auditors and clients.

Manual spreadsheet wizardry might clean up messy datasets at the 11th hour, but this only stretches teams thin, extends deadlines and sustains the cycle of inefficiency and overtime. Left unchecked, these practices threaten staff morale and the firm’s ability to attract and retain top talent.

Introducing Predictability Through Data Extraction Tech

The real answer is systemic change that embraces technology that transforms the way client information moves from business systems to audit teams. Enter data extraction technology. Rather than waiting for piecemeal uploads and manual handoffs, modern solutions connect directly to client accounting systems, pulling a complete and standardized dataset in one swift operation.

For clients, participating in this process is as straightforward as clicking a secure link and gaining immediate delivery with fewer interruptions—and better outcomes.

Some firm leaders worry that clients will bristle at the idea of connecting their financial systems. However, real-world indicators show the opposite is true. Adoption of data extraction and automation tools has surged across the profession over the past several years. A 

 shows that nearly half of audit professionals have already implemented such technology and another third are exploring adoption.

Clients themselves increasingly appreciate the security, speed and reduction in hassle. When new tech is presented as a solution to the endless cycle of email requests and data confusion rather than just another platform, acceptance is high.

The Real Payoff: Efficiency, Retention and Better Outcomes

Embracing automation and data extraction directly addresses the pain points that have plagued audit work for years. The result? Faster project starts, fewer late nights at the office and more capacity for professionals to do complex, rewarding work. Clients experience less frustration by getting answers faster. Most importantly, the firm’s most valuable asset—its people—can focus on insight, client collaboration and professional growth.

By driving out inefficiency, data extraction technology delivers a host of benefits: stable margins in an age of fee pressure, healthier team cultures and a modern client experience that sets firms apart.

Every audit firm deals with tight deadlines, shifting standards and rising expectations, but the solution to the most persistent problem—unpredictable client data—is now within reach. The next generation of audit success stories will be written by firms that act decisively: implementing technology not just for its own sake, but in service of their people, their clients and the future of the profession.

With data extraction, uncertainty is no longer an unavoidable cost of doing business. It’s a problem solved, unlocking time, trust and value at every stage of the audit engagement.

Better Data, Better Audits

How leading firms are using data extraction software to fix unreliable client data—and create a more sustainable audit experience for people and clients alike.


CalCPA Staff

Our annual, easy-to-use guide of federal and state tax information is packed with updated tax rate schedules, essential facts, figures and key data. Designed to help you breeze through tax season, keep this time-saving resource by your side during the busy tax season.

Our annual, easy-to-use guide of federal and state tax information is back—and packed with updated tax rate schedules, essential facts and figures to help you breeze through tax season.